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Sunshine Compliance Checklist

Sunshine Compliance Checklist

This is a sample document which a school could used as a checklist and to document that all necessary steps to ensure compliance with Florida’s Government in the Sunshine requirements are taken into consideration.

Student Application Form

Student Application Form

This form is used for collecting student information to include them in a student selection process/lottery.  This form is deliberately avoiding asking questions that could potentially be used as a basis for discrimination claims against the school, and we highly recommend against adding any type of questions such as race, socio-economic status, disability status, etc.  Those types of questions can be asked, if necessary, after the student lottery using an enrollment process.

Student Enrollment Form

Student Enrollment Form

This is a sample student enrollment form.  The Charter Support Unit uses the term “Enrollment” to define the period of time after a student is selected in the lottery.  We would not recommend using this form as a registration form before the lottery as there is information about a student’s special needs, which could be used to claim discrimination if the student is not selected in the lottery itself. If you are looking for a registration form, please click here.  A school should consider all of the information they will need from a student in order to get the student processed and entered into the school/district’s student information system on this particular form.

Procurement Documentation Form

Procurement Documentation Form

This is a sample form to be used to document procurement decisions.  This type of a form could be especially helpful if you are purchasing something with federal grant funds and you need to document why a particular vendor or solution was selected over another.

RFP: IT Services

RFP: IT Services

This is a starting place for developing a Request For Proposals (RFP) for IT Services for a school.  We highly recommend you do not just put your name on this form and send it out.  There are areas of this RFP which talk about the level of services being requested by the school, and the levels of services being requested in this sample are rather high and will result in more expensive proposals.  For example, if you do not want an IT provider to conduct a “help desk” for the school’s staff, taking this component out would likely significantly reduce the cost of proposals you receive.  Therefore, we highly recommend you thoroughly review this document before using and simply use it as a structure and starting point to creating a document that reflects the desires of your school in a service provider.